Trade Mark Records Manager

We are looking to recruit a specialist Trade Marks Records Manager. This position will offer the opportunity to mold and develop the trade mark records and renewals function and team. We are looking for someone that will be excited and energised in driving efficiency and operational procedures for the trade mark department, as well as providing training and development to the Trade Mark Records staff and the wider Records/Renewals team. This role requires significant experience in trade mark formalities and ideally you will be CITMA qualified with at least 5 years’ experience in a formalities position which includes management responsibilities. Excellent communication skills a passion for trade marks and client service are all qualities we would expect the successful candidate to bring to the role, in return you can look forward to working alongside a supportive, friendly and collaborative team of trade mark professionals in a position to drive change and influence.

Key Responsibilities:

• Lead, manage and mentor the trade mark records and renewals team, fostering a collaborative and high-performing environment;
• Oversee the accuracy and integrity of trade mark records, ensuring data is consistently maintained to a high standard;
• Review, optimise and implement procedures for deadline and case management;
• Supervise docketing activities, ensuring compliance with internal processes and external requirements;
• Drive continuous improvement of trade mark renewals processes to enhance efficiency and reduce risk;
• Collaborate with internal teams on system upgrades, automation initiatives and workflow improvements;
• Configure and maintain Inprotech rules to support effective records and deadline management;
• Manage the onboarding of large portfolios and data migrations, including auditing and validating existing data;
• Produce bespoke trade mark records reports to support business and client needs;
• Deliver training and guidance to staff, promoting best practice across systems and processes;
• Monitor and interpret relevant legal and regulatory developments, ensuring processes remain compliant;
• Act as key contact for the software provider, managing troubleshooting, updates and new feature implementation.

Experience:

• CITMA paralegal qualification (required);
• Management experience (required);
• Knowledge of Inprotech (desired) or trade mark records management system (required).

Person specification:

• Communicates clearly and confidently, building strong working relationships across teams;
• Combines leadership with a hands-on approach, actively contributing to day-to-day delivery;
• Produces consistently high-quality work with strong attention to detail;
• Proactively identifies challenges and drives practical solutions;
• Effectively prioritises and manages competing demands in a fast-paced environment;
• Delivers results to tight deadlines while maintaining accuracy and focus.

You will be joining a collaborative, supportive team that values initiative and professional growth. The role offers a high degree of autonomy, meaningful client contact, and the opportunity to further develop your expertise within a forward-thinking practice.

We offer hybrid working, a competitive salary, and an excellent benefits package.

What We Offer:

• The opportunity to develop your career within a growing and supportive team.
• A collaborative work environment with direct client and attorney contact.
• Career progression as the role evolves.

If you are looking to advance your career in the trade mark field and are eager to develop new skills, we encourage you to apply!

About Mathys & Squire

Mathys & Squire is an IP powerhouse, putting our specialist knowledge to work to strengthen and secure what most modern businesses today treat as one of their most valuable strategic assets. Our agile team of attorneys, scientists and strategists are steeped in experience, working with IP-rich and high-growth industries leveraging complex technologies and sophisticated commercial models.

We are a full-service IP firm with unrivalled expertise in patents, trade marks, design protection and litigation. Highly ranked in all leading legal and IP directories, including The Legal 500, Chambers and Partners, IAM Patent 1000 and World Trademark Review 1000, Mathys & Squire is one of Europe’s most highly regarded IP law firms.

We consider our team to be our most valuable asset, as we attribute our success to the quality of our people. At Mathys & Squire, we have a clear set of firm values that affirm our commitment to quality, excellence, fairness, and fostering a collaborative and inclusive environment. We are proud of our culture which celebrates openness, and diversity of people, opinion, and expertise. We are looking for people who embody these beliefs and values.