Records Clerk

Are you highly organised, detail-focused and interested in developing a career in intellectual property? We are looking for a Records Clerk to join our supportive Records team. Whether you have previous IP experience or bring strong administrative skills from another professional services environment, this could be an excellent opportunity to learn and grow.

About the Role

As an IP Records Clerk, you will help ensure that important patent, trade mark and design information is recorded accurately and processed promptly. Working closely with colleagues across the firm, you will handle incoming correspondence, maintain case records and support the smooth running of our IP records processes. Training and guidance will be available for someone new to intellectual property.

Key Responsibilities

• Process incoming physical post, including scanning and saving documents to the document management system
• Review incoming emails and official correspondence, identify key information and update case records as required
• Monitor correspondence received through intellectual property office mailboxes, including the EPO and EUIPO
• Assist with docketing incoming patent, trade mark and design matters, ensuring key dates and information are recorded accurately
• Create new patent, trade mark and design cases in Inprotech, with appropriate training and supervision
• Maintain accurate and up-to-date records in Inprotech and other relevant systems
• Liaise with fee earners and colleagues across the firm to clarify information and respond to routine enquiries
• Support the Records Supervisors and wider team with records-related tasks and quality checks
• Undertake general administrative duties and help ensure work is completed within required deadlines

About You

We are looking for a reliable, enthusiastic individual with excellent attention to detail and a methodical approach. Previous IP experience is welcome but is not essential. You will be able to demonstrate:

• Strong organisational skills and the ability to prioritise tasks and meet deadlines
• Excellent attention to detail, accuracy and confidence working with data and documents
• Clear written and verbal communication skills and a collaborative approach
• Good general IT skills and the ability to learn new systems and processes
• An enthusiastic, proactive attitude and willingness to learn about intellectual property
• Previous administration experience, particularly in a law firm or professional services environment, would be advantageous
• Experience with Inprotech, IP formalities or renewals, or a CIPA qualification, would be beneficial but is not required

Why Join Us?

You will join a collaborative team in a specialist area of the firm, with opportunities to build new skills and develop your knowledge of intellectual property. We offer:

• A supportive working environment and training in our records processes and systems
• Exposure to patent, trade mark and design work across the firm
• Opportunities to develop your skills and take on additional responsibility
• A competitive salary and benefits package

About Mathys & Squire

Mathys & Squire is an IP powerhouse, putting our specialist knowledge to work to strengthen and secure what most modern businesses today treat as one of their most valuable strategic assets. Our agile team of attorneys, scientists and strategists are steeped in experience, working with IP-rich and high-growth industries leveraging complex technologies and sophisticated commercial models.

We are a full-service IP firm with unrivalled expertise in patents, trade marks, design protection and litigation. Highly ranked in all leading legal and IP directories, including The Legal 500, Chambers and Partners, IAM Patent 1000 and World Trademark Review 1000, Mathys & Squire is one of Europe’s most highly regarded IP law firms.

We consider our team to be our most valuable asset, as we attribute our success to the quality of our people. At Mathys & Squire, we have a clear set of firm values that affirm our commitment to quality, excellence, fairness, and fostering a collaborative and inclusive environment. We are proud of our culture which celebrates openness, and diversity of people, opinion, and expertise. We are looking for people who embody these beliefs and values.